Make Your Workday Easier with These Quick IT Wins
Technology should make life simpler, not stressful. That’s why we’ve put together five practical tips to help you save time, stay organised, and get more done – without the tech headaches.
✅ 1. Use “Quick Steps” in Outlook to Automate Repetitive Tasks
If you often move emails to a folder, forward them to your manager, or mark them as complete, Outlook’s Quick Steps can save you time.
- Go to Home > Quick Steps > New Quick Step
- Choose an action (e.g., Move to Folder, Forward, Mark as Read)
- Assign a shortcut key
Now, one click (or shortcut) handles multiple actions instantly.
✅ 2. Master Teams Keyboard Shortcuts for Faster Navigation
Instead of clicking around, use these shortcuts in Microsoft Teams:
- Ctrl + E → Jump to the search bar
- Ctrl + Shift + M → Mute/unmute during a call
- Ctrl + 1 → Switch to Activity
- Ctrl + 2 → Switch to Chat
These shortcuts keep you focused and save precious seconds throughout the day.
✅ 3. Use Snipping Tool or Snip & Sketch for Quick Screenshots
Need to share a screen snippet? Press Windows + Shift + S to capture and copy instantly. Perfect for quick documentation or sharing visuals in Teams.
✅ 4. Pin Important Chats and Files
In Teams, pin your most-used chats and favourite files for instant access. No more scrolling or searching when time is tight.
✅ 5. Schedule Focus Time in Outlook
Block out time for deep work by scheduling Focus Time in your calendar. It reduces distractions and helps you stay productive without interruptions.
Want more tips like these? We can help streamline your IT and communication tools so your team works smarter, not harder.
– Call 0117 200 1000 or contact us, for help today, especially if you are looking for any or all of these:
- Best managed IT services in Bristol
- Affordable IT support for Bristol businesses
- Why choose local IT support in Bristol
- Bristol IT experts for small businesses
- Reliable managed IT services near me
Further reading: Managed IT Services and Support – Keeper Password Manager
Importance of strong passwords – Backup of Microsoft 365 external to inbuilt recovery – Privacy compliance and new 2025 laws