Did you know you can save a custom query, like “all emails from my boss flagged as high importance”, as a folder that stays up‑to‑date automatically? This lets you jump straight to the search folder results without re‑running the search each time.
How to create a Search Folder
1. In Outlook (desktop or web), switch to Folder view.
2. Right‑click Search Folders (or click the “New Search Folder” button in the ribbon) and choose New Search Folder.
3. Pick a template (e.g., “Messages from specific people”) or select Custom Search Folder> Create a custom search folder.
4. Click Choose to set the criteria:
– From: type your boss’s name or email address
– Importance: select High
-Add any other filters you need (date range, subject keywords, etc.).
5. Give the folder a clear name (e.g., “High‑Priority from Boss”) and choose where to save it (usually under Search Folders).
6. Click OK.
With this built‑in feature in Outlook 365 (desktop and web), Outlook creates the folder and automatically populates it with matching messages. Whenever a new email meets the criteria, it appears in the folder instantly, no manual refresh required.
Why it helps: No more repeating the same search. Click the folder and the latest results are right there, saving you time and keeping critical emails front‑and‑centre.
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